Client Bookkeeping Solution CheckWriter Getting Started Book

Client Bookkeeping Solution CheckWriter Getting Started Book
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    CLIENT BOOKKEEPING SOLUTION CHECKWRITER™ Getting Started version 2007.x.x

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    TL 20743 (06/08/09) Copyright Information Text copyright 1997 – 2009 by Thomson Reuters/Tax & Accounting. All rights reserved. Video display images copyright 1997 – 2009 by Thomson Reuters/Tax & Accounting. All rights reserved. Thomson Reuter...

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    Client Bookkeeping Solution CheckWriter Getting Started iii Contents 1 Welcome! .............................................................................................. 7,1 7, Learning about Windows 8,.................................................................................. 2 8...

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    Contents iv Client Bookkeeping Solution CheckWriter Getting Started Using the CBS 29,program.................................................................................. 23 29, Importing the setup files for your own company 30,......................................... 24 30, Exiting the...

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    Contents Client Bookkeeping Solution CheckWriter Getting Started v Entering checkbook data 56,................................................................................ 50 56, Entering regular checks 58,............................................................................. 52 58,...

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    Contents vi Client Bookkeeping Solution CheckWriter Getting Started 9 Support Issues 83,................................................................................... 77 83, 10 Keyboard Shortcuts ......................................................................... 85,79 85, 

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    Client Bookkeeping Solution CheckWriter Getting Started 1 1 Welcome! Client Bookkeeping Solution® (CBS) is a unique software program that is designed for business owners and bookkeepers who want to maintain accurate and comprehensive bookkeeping records while relying on their accountants for th...

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    Welcome! 2 Client Bookkeeping Solution CheckWriter Getting Started Learning about Windows This guide assumes that you are already familiar with using Microsoft® Windows® and its conventions. For help on using your Windows system, click the Start button on the Windows Taskbar and then choose He...

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    Welcome! Client Bookkeeping Solution CheckWriter Getting Started 3 Importing the initial setup information for your own company from the transfer files provided by your accountant and completing a few additional company setup tasks. Exporting data to your accountant. Where to begin Please read...

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    Welcome! 4 Client Bookkeeping Solution CheckWriter Getting Started

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    Client Bookkeeping Solution CheckWriter Getting Started 5 2 Program Features Depending on how your accountant has customized your CBS software to meet the specific needs of your company, the CBS CheckWriter software installed in your office may include features that allow you to do some or all o...

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    Program Features 6 Client Bookkeeping Solution CheckWriter Getting Started Have CBS memorize information for any type of transaction, either manually or automatically, and recall existing memorized transactions automatically to simplify data entry for recurring items. Enter checks, deposits, o...

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    Program Features Client Bookkeeping Solution CheckWriter Getting Started 7 secure server location (if your accountant enabled this feature for your CBS software and if you have an active Internet connection). Download and apply any program updates that may be available for your CBS software (if...

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    Program Features 8 Client Bookkeeping Solution CheckWriter Getting Started CBS direct deposit feature If your accountant has enabled the direct deposit feature for your CBS program, you can take advantage of the direct deposit capabilities for vendor checks entered in CBS CheckWriter. Intercept...

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    Program Features Client Bookkeeping Solution CheckWriter Getting Started 9 At your accountant’s office Once your accountant receives the export data, he or she can retrieve your transaction data directly from the export file and then begin processing your transactions. Your accountant will use...

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    Program Features 10 Client Bookkeeping Solution CheckWriter Getting Started Complete integration with your accountant’s software Clear, accurate, and timely communication with your accountant is a crucial aspect of managing your business, and CBS makes it easy. CBS is fully compatible with the...

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    Client Bookkeeping Solution CheckWriter Getting Started 11 3 Installation Instructions This chapter includes information on the system requirements for running your Client Bookkeeping Solution software and instructions for installing and starting the CBS program. System requirements Your accoun...

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    Installation Instructions 12 Client Bookkeeping Solution CheckWriter Getting Started increase the processing speed and RAM on your computer, software performance will also improve. Setting the date format for CBS CBS uses the MM/DD/YYYY format for dates throughout the program. In order to avoid ...

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    Installation Instructions Client Bookkeeping Solution CheckWriter Getting Started 13 Notes You need to install the Windows Help program on your computer only once. If you haven’t done so before, you may be prompted to install the Genuine Windows Validation Component. When prompted, be sure ...

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    Installation Instructions 14 Client Bookkeeping Solution CheckWriter Getting Started CBS program performance may be degraded due to network traffic. When running CBS in multi-user mode, it is recommended that the opportunistic locking be disabled on the machine where the company data is stored...

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    Installation Instructions Client Bookkeeping Solution CheckWriter Getting Started 15 6. In the Features to Install dialog, you can choose to install the sample company databases and the predefined check and form layouts by marking the appropriate checkbox(es) and clicking Next. It is recommended...

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    Installation Instructions 16 Client Bookkeeping Solution CheckWriter Getting Started Notes If the installation program detects an existing installation of CBS, it will prompt you to uninstall the older version. Click Yes to have the program uninstall the older version and then install the curre...

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    Installation Instructions Client Bookkeeping Solution CheckWriter Getting Started 17 Network Administrator installation for CBS The network administrator for your company may choose to install a copy of the CBS installation program on a network location. This would allow multiple users within y...

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    Installation Instructions 18 Client Bookkeeping Solution CheckWriter Getting Started 6. If your CBS license allows you to run the program in multi-user mode, read the information in the Precautions for multi-user data dialog carefully and then click the Next button. 7. In the Network installatio...

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    Installation Instructions Client Bookkeeping Solution CheckWriter Getting Started 19 Note: The workstation installation program does not give you the option to specify data folders during the installation. Workstation users may set the data paths in CBS (in the Data Folders tab of the Utilities ...

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    Installation Instructions 20 Client Bookkeeping Solution CheckWriter Getting Started Note: You must select Workstation to run CBS from a network administrator installation. To install the complete CBS program to the local machine, select Standalone and then follow the installation instructions ...

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    Installation Instructions Client Bookkeeping Solution CheckWriter Getting Started 21 installed, you can change these folder locations on the CBS Data Folders tab of the Utilities / Options dialog. 4. The Installation in Progress dialog displays the installation progress as the program installs C...

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    Installation Instructions 22 Client Bookkeeping Solution CheckWriter Getting Started Strategies for migrating from a standalone installation to a network installation If you use shared folders or a network for Client Bookkeeping Solution, the following facts may help you decide which installati...

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    Installation Instructions Client Bookkeeping Solution CheckWriter Getting Started 23 Starting the CBS program You can start CBS using any of the following methods: If you chose to add the CBS shortcut icon to your desktop during installation, double-click the CBS icon on your Windows desktop. ...

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    Installation Instructions 24 Client Bookkeeping Solution CheckWriter Getting Started Importing the setup files for your own company After you have become familiar with CBS by using the sample company databases that are provided with the software, you can import your own company’s initial setup...

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    Client Bookkeeping Solution CheckWriter Getting Started 25 4 Program Overview This chapter provides a brief overview of the main features in your Client Bookkeeping Solution software. Comprehensive help topics As you read through this guide, you will find it helpful to examine the overview help ...

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    Program Overview 26 Client Bookkeeping Solution CheckWriter Getting Started Using the Help Topics dialog The primary documentation for using your CBS software is provided in the comprehensive Client Bookkeeping Solution Help Topics dialog. Use the Contents tab to browse through help topics by ...

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    Program Overview Client Bookkeeping Solution CheckWriter Getting Started 27 Viewing context-sensitive help Overview help To access overview help for the active window or dialog, press CTRL+F1. For example, the program displays the following overview help topic for the Checkbook data-entry windo...

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    Program Overview 28 Client Bookkeeping Solution CheckWriter Getting Started Popup help You can use any of the methods listed below to view popup help for a specific field or option within a CBS window or dialog. For example, the program displays the following popup help topic for the Amount fiel...

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    Program Overview Client Bookkeeping Solution CheckWriter Getting Started 29 Viewing frequently asked questions (FAQs) To view answers to questions and issues about each of the CBS modules your accountant has enabled for you, choose Help / Frequently Asked Questions. Viewing help from your accoun...

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    Program Overview 30 Client Bookkeeping Solution CheckWriter Getting Started popup help topic, right-click inside the help topic and then choose Print Topic from the context menu that appears. CheckWriter Sample Company database Follow the steps below to open the sample company database and foll...

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    Program Overview Client Bookkeeping Solution CheckWriter Getting Started 31 Tips If you exit the CBS program without first closing the company database you’ve been working with, CBS reopens that company database automatically the next time you start the program and enter your password. You...

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    Program Overview 32 Client Bookkeeping Solution CheckWriter Getting Started Note: CBS creates a new company database when you choose File / Import / From Accountant to import data from your accountant’s transfer files for the first time. If applicable, you can import data from The Checkbook So...

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    Program Overview Client Bookkeeping Solution CheckWriter Getting Started 33 that control. Tooltips and right-click help are also available in the status bar along the bottom of the main window. Shortcut bar – includes several shortcut icons that allow you to quickly perform general CBS functi...

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    Program Overview 34 Client Bookkeeping Solution CheckWriter Getting Started Menu options When you have a company database open in CBS, the menu bar across the top of the CBS application window includes several options that enable you to perform various tasks or access different features in the p...

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    Program Overview Client Bookkeeping Solution CheckWriter Getting Started 35 Checkbook menu Opening a checkbook to enter checks, deposits, other bank items, and checkbook adjustments (if directed by your accountant to do so); setting up a new checkbook, including checkbook-specific security; cons...

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    Program Overview 36 Client Bookkeeping Solution CheckWriter Getting Started Some of the most commonly used menu commands have special shortcut keys that allow you to execute the command by pressing keys on your keyboard. For example, press CTRL+K to open your default checkbook. If a keyboard sh...

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    Program Overview Client Bookkeeping Solution CheckWriter Getting Started 37 To return all options to the program’s default settings, click the Default All button. For detailed descriptions of each option, search on Options:Options / General tab from the Index tab of the CBS Help Topics dialog.

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    Program Overview 38 Client Bookkeeping Solution CheckWriter Getting Started Specifying CBS data folders Click the CBS Data Folders tab to specify the default locations to use for storing you CBS data, including the company database; export, import, and backup files; and layouts. These locations...

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    Program Overview Client Bookkeeping Solution CheckWriter Getting Started 39 Configuring the status bar Click the Status Bar Configuration tab to select information to display in the status bar of the CBS application and the checkbooks or checkbook groups you want to include in the current and te...

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    Program Overview 40 Client Bookkeeping Solution CheckWriter Getting Started Predefined check and form layouts When you set up a new checkbook in CBS, you must select the default layout to use for each transaction type for each CBS checkbook. You can select layout(s) on the General tab of the Che...

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    Program Overview Client Bookkeeping Solution CheckWriter Getting Started 41 three filters that you cannot modify — All, Current transactions, and Data-entry session. You can open the Checkbook Filters dialog using either of the following methods. Choose Setup / Filters / Checkbook(s) Choose ...

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    Program Overview 42 Client Bookkeeping Solution CheckWriter Getting Started Grouping data for reports and filters CBS allows you to define groups of data when printing reports and setting up filters. When printing most reports or setting up filters, you can select the desired group(s) so that th...

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    Program Overview Client Bookkeeping Solution CheckWriter Getting Started 43 Tips for working in CBS You can press F2 to save the current record. You can press F3 or right-click in any gray area in the active window or dialog to display a context menu with commands that are relevant to that win...

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    Program Overview 44 Client Bookkeeping Solution CheckWriter Getting Started choose the Skip command, CBS displays a checkmark next to the menu command to indicate that it is enabled. The next time you choose the Skip command for the same field, CBS clears the checkmark to indicate that it is dis...

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    Client Bookkeeping Solution CheckWriter Getting Started 45 5 CBS CheckWriter Procedures This chapter provides step-by-step instructions for many of the data-entry and printing procedures you will use when you begin processing transactions for your own company in CBS CheckWriter. For now, as you...

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    CBS CheckWriter Procedures 46 Client Bookkeeping Solution CheckWriter Getting Started For details on using the settings in this dialog, search on Company Properties:General tab from the Index tab of the Help Topics dialog. Setting up a checkbook You can set up as many as 100 accounts or checkbo...

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    CBS CheckWriter Procedures Client Bookkeeping Solution CheckWriter Getting Started 47 When setting up a new checkbook, you must enter information in the following fields for each of your checkbooks. Checkbook description – enter a unique description. GL account number – enter a unique GL ...

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    CBS CheckWriter Procedures 48 Client Bookkeeping Solution CheckWriter Getting Started version 2001 and higher. Note that you must have an active Internet connection to access the list of banks on the Financial Institution Information tab. Selecting default checkbooks You can select a checkbook f...

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    CBS CheckWriter Procedures Client Bookkeeping Solution CheckWriter Getting Started 49 amount column blank. You can fill in the amounts when you create checks for that vendor. For detailed information on entering vendor records, search on Vendors (CheckWriter):adding a new vendor from the Index t...

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    CBS CheckWriter Procedures 50 Client Bookkeeping Solution CheckWriter Getting Started distribution on the Check Distributions tab. When you enter a check for that employee, CBS automatically enters the distribution in the check record for you. Search on NCP (noncalculating payroll) employees:add...

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    CBS CheckWriter Procedures Client Bookkeeping Solution CheckWriter Getting Started 51 Note: The tabbed pages available in the Checkbook data-entry window depend on the transaction type selected in the Type field. The Client Bookkeeping Solution Tutorial includes detailed procedures for en...

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    CBS CheckWriter Procedures 52 Client Bookkeeping Solution CheckWriter Getting Started Tips You can use the Details tab to track amounts for individual items for a transaction. For example, if you write a check to purchase multiple items, you can list those items on the Details tab. Or if you ...

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    CBS CheckWriter Procedures Client Bookkeeping Solution CheckWriter Getting Started 53 For additional information on entering checks in CBS CheckWriter, search on Regular checks from the Index tab of the CBS Help Topics dialog. For details on entering handwritten checks, search on Handwritten che...

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    CBS CheckWriter Procedures 54 Client Bookkeeping Solution CheckWriter Getting Started Entering deposits To record a deposit, select Deposit from the drop-down list in the Type field, enter the date of the deposit, a description of the deposit, and the deposit amount. You can distribute the total...

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    CBS CheckWriter Procedures Client Bookkeeping Solution CheckWriter Getting Started 55 For more information, search on Other bank items:recording in CBS CheckWriter from the Index tab of the Help Topics dialog. Transferring funds between checkbooks In CBS, you work with only one checkbook at a t...

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    CBS CheckWriter Procedures 56 Client Bookkeeping Solution CheckWriter Getting Started For additional information, search on Journal entries:recording a journal entry from the Index tab of the Help Topics dialog. Using memorized transactions In CBS, you can use memorized transactions to save yo...

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    CBS CheckWriter Procedures Client Bookkeeping Solution CheckWriter Getting Started 57 the transaction information that will be the same for each transaction you create from the memorized transaction, and then save the record. Then you simply recall the memorized transaction during data entry, a...

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    CBS CheckWriter Procedures 58 Client Bookkeeping Solution CheckWriter Getting Started You can use the Recurring Transaction tab of the Memorized Transactions window to set up memorized transactions for transactions that you create on a regular basis, such as a car payment or rent. Memorizing tra...

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    CBS CheckWriter Procedures Client Bookkeeping Solution CheckWriter Getting Started 59 Voiding and deleting transactions Deleting single items To delete a transaction from the Checkbook data-entry window, highlight the transaction in the listview pane and then click the Delete button or choose Ed...

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    CBS CheckWriter Procedures 60 Client Bookkeeping Solution CheckWriter Getting Started Printing checks CBS allows you to save checks as unprinted transactions in the Checkbook window so that you can print them at your convenience. If there are unprinted checks in your CBS company database, the v...

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    CBS CheckWriter Procedures Client Bookkeeping Solution CheckWriter Getting Started 61 Checkbook / Open Checkbook To print a single check, find the check record in the Checkbook window and then click the Print button. File / Print Checks In the Print Checks dialog, select the checks to print, a...

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    CBS CheckWriter Procedures 62 Client Bookkeeping Solution CheckWriter Getting Started Select Checks button to open another dialog where you can choose one or more individual checks to print. Note that there is a tabbed page in the Print Checks dialog for each CBS module for which you are license...

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    CBS CheckWriter Procedures Client Bookkeeping Solution CheckWriter Getting Started 63 The Queue Reports dialog is organized as follows: There is a tabbed page in the Queue Reports dialog for each CBS module for which you are licensed. You can select reports to print from any of these tabs. Th...

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    CBS CheckWriter Procedures 64 Client Bookkeeping Solution CheckWriter Getting Started After selecting one or more reports, you can click the Print Preview button at the bottom of the Queue Reports dialog to preview reports on your monitor, save them in a variety of file formats, or attach them ...

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    CBS CheckWriter Procedures Client Bookkeeping Solution CheckWriter Getting Started 65 To back up company data, layouts, and CBS updates Note that your company database must already be open before you can begin the backup procedure. 1. CBS will back up your data to the path specified in the Backu...

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    CBS CheckWriter Procedures 66 Client Bookkeeping Solution CheckWriter Getting Started enabled this feature for your CBS software and if you have an active Internet connection). The Export to Accountant command has not been enabled for any of the sample databases that were included with your CBS...

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    Client Bookkeeping Solution CheckWriter Getting Started 67 6 Company Setup Issues Before you can begin processing actual transactions for your own company in CBS, you first need to import your company’s initial setup information from the transfer files that your accountant has prepared. During...

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    Company Setup Issues 68 Client Bookkeeping Solution CheckWriter Getting Started Closing and reopening your company database 1. To close a company database, choose Close Company from the File menu. You may then open a different company database or exit the CBS program. You can exit CBS without fi...

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    Company Setup Issues Client Bookkeeping Solution CheckWriter Getting Started 69 Choose File / Security to define security classifications and passwords for the CBS users in your office. Choose Checkbook / Default Checkbook and select the checkbook that you use most frequently for each license...

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    Company Setup Issues 70 Client Bookkeeping Solution CheckWriter Getting Started

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    Client Bookkeeping Solution CheckWriter Getting Started 71 7 Exporting Files to Your Accountant When you’re ready to export your company’s transaction data to your accountant, use the procedure below. The export feature is not available for any of the sample databases provided with your Cli...

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    Exporting Files to Your Accountant 72 Client Bookkeeping Solution CheckWriter Getting Started Note: CBS will save the export file in the folder specified in the Export to Accountant field on the CBS Data Folders tab of the Utilities / Options dialog. If the path points to a floppy drive, CBS wil...

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    Client Bookkeeping Solution CheckWriter Getting Started 73 8 Layout Editor CBS layouts are files that define how both text and data variables will appear on your checks or deposit slips when you print them. The Client Bookkeeping Solution Layout Editor is a full-featured graphics editor that ena...

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    Layout Editor 74 Client Bookkeeping Solution CheckWriter Getting Started Tips Because there are so many predefined layouts included with your CBS software, you may find one that very closely fits your needs. For descriptions of each of the predefined layouts that are included with the CBS sof...

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    Layout Editor Client Bookkeeping Solution CheckWriter Getting Started 75 adjust their specific placement and include graphic objects such as a company logo or bitmap. Note: For more information on using the Layout Editor, choose Help / Client Bookkeeping Solution Help Topics. From the Contents t...

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    Layout Editor 76 Client Bookkeeping Solution CheckWriter Getting Started

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    Client Bookkeeping Solution CheckWriter Getting Started 77 9 Support Issues Please contact your accountant directly if you have questions about using your CBS software that you cannot resolve by using the context-sensitive help, by accessing the Client Bookkeeping Solution Help Topics dialog, or...

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    Support Issues 78 Client Bookkeeping Solution CheckWriter Getting Started

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    Client Bookkeeping Solution CheckWriter Getting Started 79 10 Keyboard Shortcuts Keyboard shortcuts are special keys (such as F1 or ESC) that you use either alone or in combination with SHIFT, CTRL, or CTRL+SHIFT. These keyboard shortcuts enable you to access various types of help, to quickly na...

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    Keyboard Shortcuts 80 Client Bookkeeping Solution CheckWriter Getting Started Processing activities (continued) Increment the date in any date field by one day + (plus key) Decrement the date in any date field by one day - (minus key) Mark (or clear) the current checkbox, expand the current dro...

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    Keyboard Shortcuts Client Bookkeeping Solution CheckWriter Getting Started 81 Paste selected text CTRL+V Delete the current record CTRL+D Restore the current field or undo the last change (prior to moving off the field) CTRL+Z Restore the current record (undo changes since last save) CTRL+SHIFT+...

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    Keyboard Shortcuts 82 Client Bookkeeping Solution CheckWriter Getting Started Controlling windows and dialogs within CBS Close a dialog without saving changes ESC Move to the next tabbed page in the current window or dialog CTRL+TAB Move to the next open CBS window without closing the current w...