Budget Guide for Bookkeepers Book

Budget Guide for Bookkeepers Book
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    Budget Guide for Bookkeepers Page 1 of 123

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    Budget Development Page 3 of 123

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    Budget Available for Non-Personnel Transfers July Tentative Board Adoption May Deadline to send Budget Report to SGC March Support Sessions March Final Board Adoption June Principal Receives Budget Form March 10th Day Count- Personnel Adjustments Allowed via Position Control Form August ZOM15 R...

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    Budget Development FY2015 PURPOSE OF SCHOOL BUDGET DEVELOPMENT PROCESS School budgets are developed using Board approved School Allotment Guidelines in PRIME. Once the allocations have been developed centrally, Principals are given the opportunity to make adjustments. Site-based budgeting a...

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    Budget Development FY2015 Resource Allocation Committee The revised School Allotment Guidelines are discussed with a select group of Principals and central office staff for feedback and suggestions. Other recommendations may be made and the guidelines may be further adjusted based on Cabinet ...

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    CLASS SIZE- PRELIMINARY STAFFING RATIOS FOR GENERAL ED. TEACHERS Grades / Subjects Funding Class Size Regular Kindergarten With Full-Time Paraprofessional 22 Regular Grades 1-3 No Paraprofessional 23 Grades 4-5 No Paraprofessional 30 Grades 6-8 English, Math, Science, Social Studies 30 G...

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    School Allotment Guidelines FY2015 MIDDLE SCHOOLS Pupil/General Ed. Classroom Teacher Ratios: Grades 6-8 interdisciplinary teachers (IDT): 30 to 1 Total general education enrollment ÷ 30 = # Teachers (Rounded to the nearest .5) Beyond the third TAG teacher, a reduction based on the number of...

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    School Allotment Guidelines FY2015 OTHER BUDGET GUIDELINES As directed by the School Board, Fulton County School System (FCSS) uses an all-inclusive and open budget development process. It is essential that school-based programs be adequately and equitably funded. The school allotment formulas...

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    School Allotment Guidelines FY2015 Substitutes: Some positions are eligible for substitutes at a daily rate as determined by the Talent Division. Non-Personnel Funds: In addition to personnel earnings generated from the school allotment formulas and guidelines, schools also receive non-personne...

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    School Allotment Guidelines FY2015 SUPPORT STAFF FY2015 Elementary FY2015 Middle FY2015 High Principal 1 per school 1 per school 1 per school Asst. Principal Base - 999 = 1 1000 - 1999 = 2 2000 + = 3 1-499 = 1 500 - 999 = 2 1000-1499 = 3 1500-1999 = 4 2000 + = 5 1-550 = 1 551 -1100 = 2 1101...

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    School Allotment Guidelines FY2015 SPECIAL PROGRAMS- PERSONNEL 1 Special Ed Teachers and Assistants (All) See page 11 2 Instructional Support Teachers (All) ISTs are currently allocated using a weighted formula looking at 4 criteria: Current number of IEPs in the building, number of initial eva...

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    School Allotment Guidelines FY2015 8 IB Coordinator (All) IB program is a combination of Primary years, Middle years and Diploma program. IB primary years serve grades K – 5, middle years serve grades 6th – 10th, and the diploma program serves grades 11th – 12th. Allocations are based ...

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    School Allotment Guidelines FY2015 14 Art Teachers (ES) 12-17 classes: 0.6 teacher 18-23 classes: 0.8 teacher 24-29 classes: 1.0 teacher 30-35 classes: 1.2 teacher 36-41 classes: 1.4 teachers 42-47 classes: 1.6 teachers 48-53 classes: 1.8 teachers 54-59 classes: 2.0 t...

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    School Allotment Guidelines FY2015 18 Adaptive PE (All) Based on the number of students with IEPs 19 Tech Lab Teachers (HS) One teacher per Tech Lab. Allocation beyond one teacher per lab is based on student enrollment. Class size : 33 20 Career Technology Intervention (CTI) Teachers and...

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    School Allotment Guidelines FY2015 SPECIAL PROGRAMS- NON-PERSONNEL 1 At Risk (All) Allocations based on Mobility Rate and Free & Reduced Lunch for each school individually rather than as a % of the district total. Mobility x 2, Free & Reduced Lunch x 3 2 ESOL Monies (ES) Based on the % ...

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    School Allotment Guidelines FY2015 FY15 Special Education Allocation Class Group/ Exception Program Funding Class Size Original Maximum Individual Class Size * w/o para ** w/ para Exception to Maximum 2 Segments Per Day Per Teacher With Paraprofessional 1. Group I (i) S/L-SC (ii) LD-SC...

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    School Allotment Guidelines FY2015 OPEN CAMPUS STAFFING ALLOCATIONS The following allocations have been developed to provide an adequate funding model to serve the alternative/ open campus program as approved by Board. No other schools or centers will receive the funding structure as shown bel...

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    School Allotment Guidelines FY2015 FY15 IST ALLOCATION FORMULA # IEPS (Initial & Annual Reviews) INITIAL EVALUATIONS RE-EVALUATIONS PROGRAM WEIGHT SCORE-BASED ALLOCATION to MAINTAIN IST 1 = <50 1 = <12 1 = <10 1 = IRR 2= 51-100 2 = 12-17 2 = 10-19 3 = IRR + <6 Self-containe...

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    SAP Account Structure Account Structure Example Description Business Area 1xxx: Administration 2xxx: Curriculum 3xxx: Business & Op 4xxx: Talent 5xxx: ES 6xxx: MS 7xxx: HS 8xxx: Start Up Charters •A 4 digit number that shows a group of cost centers in one area •Used to identify a facility...

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    Business Area Elementary Schools BA School Name BA School Name BA School Name 5001 Abbotts Hill ES 5022 High Point ES 5041 River Eves ES 5002 Alpharetta ES 5023 Hillside ES 5042 Roswell North ES 5003 Barnwell ES 5024 Holmes, Hamilton ES 5043 S. L. Lewis ES 5004 Bethune ES 5025 Lake Win...

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    Business Area Middle Schools High Schools BA School Name BA School Name 6001 Autrey Mill MS 7001 Alpharetta HS 6002 Bear Creek MS 7002 Banneker HS 6003 Camp Creek MS 7003 Centennial HS 6004 Crabapple MS 7004 Chattahoochee HS 6005 Elkins Pointe MS 7005 Creekside HS 6006 Haynes Bridge MS ...

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    Funds Center Transaction Code FMSC Funds Center Cont’d Click drop-down Enter your Business Area Click green checkmark Page 27 of 123

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    Funds Center Page 28 of 123

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    Transaction Code FMSC Fund Center Fund Center Name Fund Center Fund Center Name BAXX000000 Kindergarten BAXX000080 Extended Learning (Additional Instruction) BAXX000001 Grades 1-3 BAXX000081 Itinerant Department Chair BAXX000004 Grades 4-5 BAXX000082 Summer School (HH and Other) BAXX000006 ...

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    Funds Center Page 30 of 123

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    Display Fund Transaction Code FM5S Select drop-down Search using *text* or *100* Click green checkmark Page 31 of 123

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    Display Fund Page 32 of 123

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    Fund and Program Transaction Code FM5S- Use search feature Fund 100- General Fund Fund Fund Name, Use these Fund Fund Name, Local Split 100-1011 Kindergarten, QBE 100-1013 Kindergarten, Local 100-1021 Primary Grades 1-3, QBE 100-1023 Primary Grades 1-3, Local 100-1041 High School Grades 9-1...

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    Fund and Program Transaction Code FM5S- Use search feature Fund 100- State Grants Fund Fund Name 100-2310 Tuition For Multi-Handicapped Children 100-2620 State Preschool Handicapped 100-3529 Career Tech Agriculture/Extended Year 100-3550 Career Tech - Industry Certification 100-3553 Career Tec...

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    Transaction Code FM5S- Use search feature Fund 4XX and 5XX- Special Revenue Fund Fund Name 400-9990 Title I Schoolwide 402-1731 Striving Readers- Elementary 402-1732 Striving Readers- Middle 402-1733 Striving Readers- High 402-1750 Title I- Disadvantaged Children 402-1752 Title I- Academics A...

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    Display Commitment Item Transaction Code FMCIC Select drop-down. Search by *text* or 51* for Salary 52* for Benefits 56* for Supplies Click green checkmark Page 36 of 123

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    FMCIC – Display Commitment Item FMCIC – Display Commitment Item Cont’d Page 37 of 123

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    Transaction Code FMCIC- Use search feature Personnel Supplements CI Commitment Item Name 519119 Other Supplements 519120 Department Chair Supplements 514601 Athletic Services 514602 Coaching Supplements Substitutes CI Commitment Item Name 511203 Sub Teacher Pre-K 511204 Sub Pre-K Parapro 511...

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    Transaction Code FMCIC- Use search feature Personnel- con’t Part-time CI Commitment Item Name 511097 Part-time/Temp Teacher 514097 Part-time/Temp Assistants 514297 Part-time/Temp Clerical 518197 Part-time/Temp Trades Other Personnel CI Commitment Item Name 510998 School Reserve 511096 Cont...

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    Transaction Code FMCIC- Use search feature Personnel- con’t Salaries- Administration CI Commitment Item Name 513001 Principal 513101 Assistant Principal 514201 Professional Assistant II or III 514202 Data Clerk Salaries- School Support CI Commitment Item Name 511002 Curriculum Support Tea...

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    Transaction Code FMCIC- Use search feature Personnel- con’t Benefits CI Commitment Item Name 521001 Standard Health Insurance 522001 Medicare Tax 522002 FICA 523001 Teacher Retirement System 529001 Dental Insurance 529002 Life Insurance 529003 Local Retirement 529004 Long Term Disability 52...

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    Transaction Code FMCIC- Use search feature Non- Personnel- con’t Non-Personnel- Dues And Fees CI Commitment Item Name 581001 Registration Fees 581002 Accreditation 581003 Membership Fees 581004 Association Dues And Fees 581005 Fiscal Agent Fees 581006 Bond Issuance Costs Non-Personnel- Lan...

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    Commitment Items Transaction Code FMCIC- Use search feature Non- Personnel- con’t Non-Personnel- Other Purchased Services CI Commitment Item Name 559501 Commercial Printing and Binding 559502 Field Trip Expense 559504 Other Purchased Services 559505 Payment In Lieu Of Transfers 559506 Promot...

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    Transaction Code FMCIC- Use search feature Non- Personnel- con’t Non-Personnel- Repair And Maintenance Services CI Commitment Item Name 543002 Consumable Materials-Fire Extinguisher 543007 Equipment Maintenance 543009 Maintenance Contracts 543018 Consumable Materials-Grounds 543020 Consumab...

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    Frequently Used Commitment Items 530016 OTH CONT/PROF SVCS 530017 OTHER FEES 530018 PMTS TO TEMP SVCS 543007 EQUIPMENT MAINTENANCE 544203 COPIER LEASE 553002 POSTAGE 553003 OTH COMM-PGR AIRTIME 558001 INSYSTEM TRAVEL 558002 OUT OF SYSTEM TRAVEL 559503 LEGAL NOTICE ADVERTISING 559506 PROMOTIONAL A...

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    Account Structure Compatibility -Elementary Fund Center Fund Functional Area Title 5001000000 100-1011 1000-00-00000000 Kindergarten 5001000001 100-1021 1000-00-00000000 Grades 1-3 5001000004 100-1051 1000-00-00000000 Grades 4-5 5001000010 100-1021 1000-00-00000000 General Ed 5001000011 100-10...

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    Account Structure Compatibility – Middle School Fund Center Fund Functional Area Title 6001000006 100-1081 1000-00-00000000 Interdisciplinary - IDT 6001000010 100-1081 1000-00-00000000 General Ed 6001000011 100-1081 1000-00-00000000 Art/Music/PE 6001000019 100-1081 1000-00-00000000 AVID 60...

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    Account Structure Compatibility – High School Fund Center Fund Functional Area Title 7001000009 100-1041 1000-00-00000000 Grades 9-12 7001000010 100-1041 1000-00-00000000 General Ed 7001000011 100-1041 1000-00-00000000 Adaptives 7001000019 100-1041 1000-00-00000000 Magnet 7001000020 100-20...

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    Budget MonitoringPage 49 of 123

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        Mon  BAR YourSAP TranZFMAZFMTZHRCSpenYour itoring Guider BARs  sactionAV  TBA CCADMnding Tr STATsTable olines     n Code    M  Trend As   of Cont   es     Analys tents is (STA       ATs)  PagPagPagPagPagPagPagPagPagge 51 ge 54 ge 55...

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    BAR Guidelines Principal Accountability The principal is responsible for the fiscal management of all funds included in the school’s budget. Principals will be provided a Budget Accountability Report (BAR) for their school. This is a monthly report that shows the school’s budget line-by-l...

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    BAR Guidelines – Cont’d MEASURES FIRST TIER- MAXIMUM NUMBER OF DEFICITS FOR ANY GIVEN MONTH The maximum number of deficits for any single month of the period being evaluated is used to determine the measure for the first tier. A score is assigned based on this maximum: ES MS and HS Max ...

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    BAR Guidelines – Cont’d WEIGHTS The First Tier score is assigned a weight of 2 and the Second Tier Score is assigned a weight of 1. First Tier and Second Tier Scores are then averaged to provide an overall BAR score for the period being monitored. Score ranges are: Score Rating 0.00-0.99 E...

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          SYoSchBA ouhoARr ol s  Page 54 of 123

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    SAP Access Always Production Page 55 of 123

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    SAP Log-In (User is same as FC Log-In, Password is unique to SAP) Page 56 of 123

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    Inserting Transaction Codes into Favorites Page 57 of 123

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    Transaction Codes Transaction Code Name When to Use FMCIC Display Commitment Item When you do not know which commitment item to use FMSC Display Fund Center When you do not know which fund center to use FM5S Display Fund When you do not know which fund to use ZFMAV Budget Availability Check R...

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    ZFMAV •When do I use ZFMAV? – To check your available budget. To prepare for the BAR, to calculate carryover, and before any purchases. •To be a good steward of your Budget, one should review ZFMAV as often as possible; but, particularly before any use of funds through procurement of goo...

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    Transaction Code ZFMAV To view entire Budget 1. Enter Date Range Information 2. Enter Fund 100 3. Enter Business Area (Fund Center) 4. Enter Commitment Items on Or Value Line 5. Execute 1. Enter version, from fiscal year to fiscal year, from period to period 2. Enter “100” 3....

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    Transaction Code ZFMAV To view Salary and Benefits 1. Enter Date Range Information 2. Enter Fund 100 3. Enter Business Area (Fund Center) 4. Enter Commitment Items on Or Value Line 5. Execute 5. Click on execute button 1. Enter version, from fiscal year to fiscal year, from period...

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    Transaction Code ZFMAV To view Non-Personnel Budget 1. Enter Date Range Information 2. Enter Fund 100 3. Enter Business Area (Fund Center) 4. Enter Commitment Items on Or Value Line 5. Execute 1. Enter version, from fiscal year to fiscal year, from period to period 2. Enter “100” 3. Ent...

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    ZFMAV – Budget vs Actual Use Fund 101 to run your Reports for Carryover and BAR. Using the panel on the left, you can drill down to view individual Funds, FC, etc. Page 63 of 123

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    ZFMAV-Column Identification •Original Column: Represents Board Approved Budget Book-Earnings •Budget Change Column: Reflects any change to the original budget including all transfers in or out •Current Budget: Original Budget minus Budget Change •Pre Encumbrance: Requisition •Encumbranc...

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    Budget Change Column 1. Highlight the amount in the Budget Change Column and double-click 2. When the selection box appears, highlight Search Budget entry document and click the green checkmark 1. Highlight the CI 561005 dollar amount line and double-click. 2. A Select Report box wil...

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    Budget Change Column 3. The Selection List for Entry Documents appears The Selection List Document displays the following headers: • Created On – The day the transaction was created • Created By – The person who initiated the transaction • Doc. Year – Current Fiscal Year • Entr...

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    ZFMTBA •Use ZFMTBA when you need to check your budget expenditures by month. •Why do we use ZFMTBA? To develop Spending Trend Analysis Tool (STAT). Page 67 of 123

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    ZFMTBA – Total Budget Vs. Actual 1. Enter Fiscal Year From and To 2. Enter Fund 3. Enter Funds Center 4. Schools 5. Execute 1. Enter current fiscal year 2. Enter Fund 3. Enter Funds Center 4. Schools 5. Click on execute button Page 68 of 123

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    ZFMTBA – Total Budget Vs. Actual Below is what your report will look like. Page 69 of 123

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    ZHRCCADM •When to use - When your Principal needs to verify actual salary payments. •Why? - You may have a deficit on a particular line item and you need to know who caused it. •The Principal is the only one who can access this report. Page 70 of 123

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    ZHRCCADM – Cost Center Report 1. Enter Selection Period – Current Fiscal Year 2. Enter Business Area 3. Enter your Ten-Digit Cost Center Number 4. Enter the Fund 5. Enter GL Number 6. Execute 1. Enter Current Fiscal Year 2. Enter Business Area 3. Enter Cost Center Number 4. ...

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    Spending Trend Analysis Introducing the Spending Trend Analysis Tool (STAT) To complement the Budget Accountability Report, we have developed a tool that school bookkeepers and principals may use to help monitor their spending patterns and better plan for the fiscal year. The Spending Trend Ana...

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    Spending Trend Analysis The District History illustrates four key phases in district’s current spending habits: 1. No spending in July followed by accelerated spending in August and September in anticipation of the school year, and as enrollment projections are completed and 10th day counts f...

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    Spending Trend Analysis Using the Spending Trend Analysis Tool To use the STAT, a user only needs to provide four items, all marked in blue in the image below. All other information is automatically loaded and calculated. 1. School Name (From Drop-Down List) 2. Current Month (From Drop-Down Lis...

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    Spending Trend Analysis To complete the worksheet, complete the following steps: Select your school from the drop-down list. Selecting your school in the drop-down list will automatically select the business area, and load your school’s five year spending history. Select the Current Mont...

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    Spending Trend Analysis When you execute the ZFMTBA report, information similar to below will be displayed: Enter the total commitments value for each month in to the field for the corresponding month on your STAT worksheet. Note that these values represent actual spending only, and do not...

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    Spending Trend Analysis Enter the remaining values (if any) for your monthly actuals, and enter the current budget amount into the Current Budget field. Ensure the current budget is updated every month, as amounts may be adjusted as the year goes by. Additionally, monthly totals will change as ...

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    Spending Trend Analysis The above chart illustrates the Projected Monthly Actual line set against the Ideal Spending Trend. And instead of using the District History, the STAT will display your specific five year School History. This example school used approximately the same proportion of ...

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          SYoSchST ouhoTATr ol Ts  Page 79 of 123

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    Budget Management Page 80 of 123

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    Management Table of Contents Handbook Page 82 10th Day Count Process Page 102 Other Budget Adjustments Page 104 ZFMBB Page 106 Position Control Process Page 109 Position Control Form Page 112 Salaries Page 113 Work Day Calendars Page 118 Page 81 of 123

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    School Budget Handbook FY2015 GENERAL ED. TEACHERS Staffing Flexibility FCSS uses site-based budgeting and site-based management through a “Bottom-Up” budget development approach. Each Principal is fully empowered and accountable through a budgeting process that provides reasonable flexib...

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    School Budget Handbook FY2015 MIDDLE AND HIGH SCHOOLS As with Elementary Schools, developing and maintaining your school master schedule will dictate your conversions and purchases. In addition, the same rules governing Elementary School position purchases and conversions apply to Middle and H...

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    School Budget Handbook FY2015 OTHER BUDGET GUIDELINES Supplements Employees who perform extra duties (e.g., grade-level chairpersons, department chairpersons, coaches, etc.) may be paid a supplement. The amount of the supplements is determined annually by the Talent Division following Board of...

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    School Budget Handbook FY2015 Uses of Substitute Funding: • Substitute funds cannot be converted. • Additional funding is not required from your cost center budget for long-term substitutes. • If an employee works during the summer to cover in the absence of the PA III, substitute fund...

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    School Budget Handbook FY2015 Salary Accruals Salary accrual requests are required for employees who will be providing contract service work in June, who due to payroll cutoff dates, will not be paid for these services until the July payroll. Examples of contract service work include curricul...

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    School Budget Handbook FY2015 Carry-over Funds Up to 5% of each school’s remaining non-personnel appropriation may be permitted to be carried over into the succeeding fiscal year, after approval of the Deputy Superintendent of Academics. Keep in mind that funds earned for the current fisca...

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    School Budget Handbook FY2015 Budget transfers can be initiated by your bookkeeper. Budget Services will review and post all transfers on a daily basis. Principal Accountability The principal is responsible for the fiscal management of all funds included in the school’s budget. Principals ...

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    School Budget Handbook 2015 MEASURES FIRST TIER- MAXIMUM NUMBER OF DEFICITS FOR ANY GIVEN MONTH The maximum number of deficits for any single month of the period being evaluated is used to determine the measure for the first tier. A score is assigned based on this maximum: ES MS and HS Max ...

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    School Budget Handbook FY2015 WEIGHTS The First Tier score is assigned a weight of 2 and the Second Tier Score is assigned a weight of 1. First Tier and Second Tier Scores are then averaged to provide an overall BAR score for the period being monitored. Score ranges are: Score Rating 0.00-0.99...

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    School Budget Handbook FY2015 SUPPORT STAFF All Schools 1 Principal Position cannot be purchased or converted. 2 Asst. Principal Position can be converted only if vacant and with Area Superintendent approval. Can be purchased with approval from HR staffing director. All purchased positions ar...

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    School Budget Handbook FY2015 10 PAI Position is not a Board approved position and does not exist for purchase. The only exception is if the position already exists at the school, the principal may purchase that position back on a year to year basis. Principals can also convert an existing P...

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    School Budget Handbook FY2015 17 ISS This position is earned at the MS & HS level only; however, can be purchased at all levels using non-personnel funds. Position can be converted only if vacant and with Area Superintendent approval. All purchased positions are considered “soft money...

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    School Budget Handbook FY2015 SPECIAL PROGRAMS- PERSONNEL 1 Special Ed Teachers and Assistants (All) Position cannot be purchased or converted as they impact Maintenance of Effort (MOE). If you have concerns with your allotment, please contact the Executive Director of Special Ed. 2 Instruction...

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    School Budget Handbook FY2015 12 Music Therapy (All) Position cannot be converted or purchased. If you have concerns with your allotment, contact the Coordinator of Fine Arts. 13 General Music / Chorus Teachers (ES) Position can be purchased and/or converted with prior approval from the Coord...

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    School Budget Handbook FY2015 23 School Psychologists (All) Position cannot be converted and/or purchased. If you have concerns with your allotment, please contact the Executive Director of Counseling, Psychological & Social Work Services. 24 SRO Overtime (MS, HS) Flat rate given ...

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    School Budget Handbook FY2015 SPECIAL PROGRAMS- NON-PERSONNEL 1 At Risk (All) Funds should be used to support “At Risk” students. You may purchase teacher, paraprofessionals, material and supplies, as well as offer tutoring services after school, etc. 2 ESOL Monies (ES) Funds should be u...

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    School Budget Handbook FY2015 Cell Phones, Pagers, Airtime - Funds budgeted at this line item should be based on the actual contract. Copier Lease/Maintenance – Funds budgeted at this line item should be based on the actual contract. Media –On average, principals budget around $16 pe...

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    School Budget Handbook FY2015 4 Flat Rate Allocation (All) This amount is a flat rate of what was historically made up of these programs: Copier Lease, Clerical Overtime, Cell Phones, Extramural (MS), Security Funds (HS), and Flex Position (MS, HS) These funds can be used at your discretion; ...

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    School Budget Handbook FY2015 11 Tech Labs (MS) These funds are allocated based on the number of business programs in your school. Funds allocated to these programs must remain within the program but may be broken out for equipment, supplies, etc. These funds cannot be increased due to the im...

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    School Budget Handbook FY2015 FY15 EXTENDED DAY Funds are distributed to schools from the Assistant Superintendent of Learning & Teaching for Extended Learning. High Schools receive funds for Night School. Schools have the flexibility to start classes either the first or second semester. ...

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        BudgPURPOSE Aadjusted bboth persboth areaFinancial S10th Day  Ju La Ead Poch Po Poe Se10TH DA 10th DayThe Budgoriginal bdocumentduring theGuidelinPrior to thOperationboundarie Fu El M get AdjuOF THE 10THll school allocbased on actusonne...

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    Budget Adjustments FY2015 • Timeline for extracting data: use data pulled from e-school the night prior to the meeting • Validity of Data (decisions based on data directly from e-school and not conversation with principal) • HR timeline for notifying principals All guidelines are discuss...

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    Budget Adjustments FY2015 School Budget Adjustments Throughout the Fiscal Year budget adjustments will be made to a school’s Cost Center Budget. The adjustments can be in the form of any of the following. • Local School Checks • Facility Rentals • Special Ed Contractor • Stevens Lear...

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    Budget Adjustments FY2015 Special Ed Contractor Fulton County Special Ed Department contracts with outside contractors for Physical Therapy, Occupational Therapy and Speech Therapy when positions within the school system are not filled. Some of the companies that we utilize are Cobb Pediatri...

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    ZFMBB •When to use – When you need to enter a budget transfer. •Why? – You may have a deficit or you may not have allocated enough funds for purchasing supplies. Page 106 of 123

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    Always Check Availability of Funds Before Budget Transfer –The Default Layout should be Z00001- FCSS Operative –Change the Sender and Receiver Period to the CURRENT PERIOD –Enter the appropriate Fund in the Sender and the Receiver header –Enter the Fund Center, Commitment Item, Amount and...

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    ZFMBB – Budget Transfer 2. Enter Fund in both the Receiver and Sender LIne 1. Enter Period for both the Sender and Receiver Line 3. Type in Commitment Item, Funds Center, Amount and Text for both the Sender and Receiver Line and hit enter. Click the Prepost Button at the top of the sc...

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    PositionPurchases/Conversions Process FY2015 PurposeofPositionPurchases/Conversions Schools are allocated positions based on system‐wide, Board approved formulas and guidelines.  Because of the diversity within Fulton County School System’s student population, some ...

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    PositionPurchases/Conversions Process FY2015 Completingtheform The Principal fills out the first two sections. Organization Unit Name: The School Name Date: The date the form is submitted for approval Requested By: Principal’s Name Position Effective Dates: The ...

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     PPPositioPositio•March•PRIMEDurDevPrincipal initiformPrincipal iNotifiedPoon Puron Puring Budgeelopemeiates is ositionPchase/chase/et nt•Ju•BuProgramManager/Tiwhen needTalent updaZOMs / assposition numPurchas/Conv/Convuneudget ServJune Wm itle I dedates igns mberes/C...

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    Requestor Information: Who is requesting the new position/conversion? Organization Unit Name: Date of Form Creation: Request Type: - New Position OR - Position Conversion Requested By: Position Effective Dates: From: Or To: - Open Ended Position Information: Please provi...

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    CIPOSITIONCONTRACTDAYSSalary 3%One-time Subs CostBenefits Position Cost 513001 Principal- Elementary23594,072$ 2,822$ -$ 26,178$ 123,072$ 513001 Principal-Middle235102,569$ 3,077$ -$ 27,457$ 133,104$ 513001 Principal-High23510...

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    Prorated Position Cost16Page 114 of 123

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    Prorated Position Cost17Page 115 of 123

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    Prorated Position Cost18Page 116 of 123

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    Prorated Position Cost19Page 117 of 123

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    FY2015 Teacher 190 Work Day Page 118 of 123

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    FY2015 Paraprofessionals 178 Work Day Page 119 of 123

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    FY2015 Professional Assistant II 190 Work Day Prof Learning Day Teacher work day - no school for students DATE JULY AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE DATE W ork / Remain W ork / Remain W ork / Remain W ork / Remain W ork / Remain W ork / Remain W ork / Remain W ork / Remain W o...

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    FY15 Calendar Summary FY15 Calendar Position Begin Date End Date 178 Media Paraprofessionals Instructional Paraprofessionals (Excluding Regular Pre-K) School Liaisons August 11, 2014 May 22, 2015 180 Clinic Assistants School Nurses August 7, 2014 May 22, 2015 182 Regular Pre-K Instruction...

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    FY2015 Building Custodian 235 Work Day Page 122 of 123

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